Word has become the most
popular program because
1. You can write what you want as a book or
a text file or a PDF file
2. You can add pictures and charts and can be
imported from a Office programs
3. You can make letters or certificates of fixed
and variable determines what is where and apply it to the list of names
4. You can use the templates that you shorten
great effort, both in writing or design
5. You can print more than one copy or save it to
you or sent by any means, whether by e-mail or via mobile phone or the possibility
of their participation so that people can read only or edit what you wrote
What is the purpose of
Using MS word
Microsoft
Word is an essential tool for any individual in today’s digital age. Whether
you are a working professional, a diligent student or an active retiree,
proficiency in Microsoft Word is a vital skill1
that is useful for both complex business requirements as well as basic
day-to-day purposes. Not only is Microsoft Word a flexible tool that allows you
to achieve many of your digital document needs, it is also one of the most
user- friendly applications from the Microsoft Office suite.
1. Smart Art
The Office 2007 and Office 2010 applications share very similar features for
working with a range of graphics including pictures, Clip Art, Shapes, diagrams
and Charts. It’s easy to confuse SmartArt with the similarly named WordArt.
Where WordArt just allows you to display text using a wide variety of different
formats and effects, SmartArt is a comprehensive and flexible business diagram
tool that greatly improves upon the ‘Diagram Gallery’ feature found in previous
versions of Office. The great thing about SmartArt is the ability to swap
between different diagrams, even diagrams from other categories, without losing
the information that you have already entered. From the selection available,
use whichever SmartArt is appropriate to give your document that little bit
extra charm
2. Turn Data into Visual
Charts
Charts are created using the same chart ‘engine’ that Excel uses.
Accordingly, as your chart is created, another window will appear containing
the Excel-generated data that the chart is based on. Use the Insert Chart
button in the Illustrations group to insert a chart and select from the variety
of options. The charts are versatile, just like the user-friendly data
represented separately in MS Excel to smooth out the whole data-input-to-graph
process.
3. Make Your Document
Interactive
Where possible, insert hyperlinks on images and text to make your document
interactive (by right clicking on the text/image and clicking hyperlink, you
can then select where you wish to direct the user to). Useful especially when
sending the document online, hyperlinks allow recipients who have opened the
file to click on images/text to directly access relevant webpages or other
online sources of interest.
4. Watermarks
If you’re sending an important document or draft sample, you want to be able
to protect your content without having to edit much of it. Insert a watermark
specific to your objectives via the page layout button. You can also customise
your own watermark, and also insert your own picture. This feature is great for
inserting your brand logo in reports or any other official document.
5. Mail Merge
This feature2
allows you to send out bulk emails with unique, customizable elements.
For example, you can produce a series of labels or envelopes for a large
mailing list, an email or letter that includes names and addresses and other
details normally found in a ‘directory’. Users simply create one document that
contains the information that will be the same in each version, and then add
placeholders for the information that will be unique to each version.If you
just want to send a single letter to one of your MS Outlook contacts, there may
be no need to use mail merge at all. Word has an Address Book button that
allows you to select and insert address details from Outlook. Just right-click
in the Quick Access Toolbar and choose Customize Quick Access Toolbar. Select
“Commands Not in the Ribbon” and “Address Book.”
6. Headers & Footers
It’s important to use page numbers in many types of documents. While at it,
you might want to consider adding other related features that will make your
document look consistency and professionally done. What many people don’t seem
to take advantage of is the fact that they can insert images, such as a company
logo or an image reflecting the document’s overall theme in either the header
or footer of the document.
7. Cover Pages
Use Microsoft Word’s available cover page templates to make your document
stand out, especially when it is printed. Click on Insert, then Cover Pages and
choose from a variety of default cover pages Microsoft Word provides.All the
default cover pages allow you to insert the date, author and title, in an
existing template that is already set up for you, simply insert the relevant
text/date and edit your font accordingly.
8. Search & Replace
Have you ever spelled a word or name incorrectly throughout a whole word
document? The Word Replace feature can search for all occurrences of a
particular word, phrase or set of characters and replace them with the correct
or an alternative version. You will be given the option to replace all
occurrences or to move through them individually accepting or rejecting each
change. Clicking the Replace All button will change all occurrences of the term
in the entire document or the selected area and then report the number of
changes made. Alternatively, Find Next will find the next occurrence of the
term so you can use the Replace button to replace it or the Find Next button to
leave it unaltered and select the next candidate for replacement.
9. Spell Check
If you don’t want to bother correcting spelling errors as you go, or you
want to make certain you haven’t missed any, you can run the full Word spell
check from the Review tab, Proofing group, Spelling and Grammar button (or
press the F7 keyboard shortcut). When using the main Spelling and Grammar
dialog box, words in your document which are not found in Word’s dictionary
will be listed in the Not in Dictionary box. Suggestions will be presented with
the first suggestion pre-selected. The options you have are similar to the
right-click options available for corrections as you type.
There are two options available: the Change button to correct one occurrence
and the Change All button to replace all occurrences of the word in the
document with the same suggested replacement. Alternatively, you can
double-click the appropriate suggestion to change this occurrence. The
AutoCorrect button will add an item to the AutoCorrect list replacing the
marked word with the currently selected suggestion. Note that you can still
edit your document when the Spelling and Grammar dialog box is displayed, so if
none of the suggestions are appropriate, you can make your own correction
directly in the body of the document.
10. View Options
It may sound simple, but the option to change the document View is an underrated
feature for many MS Word users. You can change the way you view your
presentation using the buttons at the bottom of the application window.
Nepali Version :
नेपाली
Ms word:
कम्प्युटरको माध्यमबाट शब्दहरुको सम्पादन गर्ने कार्यसंग सम्बन्धित कार्यलाई Word processing
(word) भनिन्छ । अतः विभिन्न साइज, आकार, नाप एवं ढांचाका अक्षरहरुलाई मिलान गरी विभिन्न फाइलहरुको निर्माण गन{] page तथा page layout डिजाइन गर्ने colour हरुको संयोजन गर्ने, त्भहत संग सम्बन्धित कार्य गर्ने, मिलाउने, क्बखभ गर्ने, भमष्त गर्ने जस्ता सम्पूर्ण कार्य नै} word हो ।
सन् १९८० को दशकतिर माइक्रोसप्ट कर्पोरेशनद्धारा विकास गरिएका] word को आधुनिक रुप नै microsoft
word हो । विशेषगरी official कार्यका बढी प्रयोग गरिने हुंदा यसलाई अफिस प्रोगाम पनि भन्ने गरिन्छ । यसले छिटो, सफा र व्यवस्थित लेखनमा सहयोग गर्दछ । यो Microsoft
corporation अन्तर्गत ms-office package एक उत्पादन हो ।
Ms
word का विशेषताहरुः—
विभिन्न विकास क्रमलाई पार गरेर आधुनिक अवस्थासम्म आई पुगेका] word को निन्नानुसार विशेषताहरु छन् ।
१.सरल सञ्चालन विधि
२.बढी उपयोगी
३.सहज उपलब्धता
४.भण्डार गर्न सजिलो
५.मितव्ययी
६.खोल्न तथा बन्द गर्न सजिलो
Ms word को महत्व
शब्दहरुको सजावट गर्नेदेखि लिएर त्यसको सूक्ष्म प्रशोधनसम्म गर्न सक्ने बर्ड प्रोसेसिङको महत्व निकै
ठूलो छ । यसका फाइदा तथा महत्वलाई निम्नानुसार विस्तृत रुपमा प्रस्तुत गरिएको छ ।
१.सजिलैसंग कार्यलयका कागजातहरु तथा विभिन्न विवरणहरुके रचना गर्न
२.स्रोत तथा साधनको कुशलतम प्रयोग गर्न तथा मूल्यांकन गर्न
३.लेखाई समय घटाउन तथा खर्च घटाउन
४.तुरुन्तै नतिजा प्रकाशन गर्न
५.तयार परिएका कागजातहरुलाई सुरक्षित भण्डारण गर्न
६.वर्डहरुलाई, ¥यापिङ गर्न, पेज नम्बर दिन, नमुना परिवर्तन गर्न, Edit तथा Formatting गर्न तथा मिलाउन
७.शुद्धाशुद्धी जांच गर्न
८.तालिका तयार गर्न वा मूल्यांकन गर्न
९. दुई वा सोभन्दा बढी फाइलहरु मिलाउन
१०.ठुलो संख्यामा copy
Paste गर्न
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